Board management software is an electronic tool that aids directors’ boards as well as their administrative support staff and other stakeholders to prepare for meetings and distribute documents, as well as communicate on important issues. These systems are not paper-based, and users can communicate and collaborate remotely through an internet browser or mobile app. The most effective systems come with features that let you organize and record meetings, create agendas, share documents and collaborate on them in real-time. They also allow for the recording of meeting minutes, keeping track of versions of documents, and monitoring compliance with specific regulations or legal requirements that are based on industry.
The selection of the right board portal must be made after a thorough assessment of the requirements of all members of the board, including the CEO, board members and managers. The decision-making process is often motivated by a handful of urgent concerns like security, cost reduction and efficiency, but a comprehensive assessment should be conducted to ensure that the benefits exceed the cost.
A well-designed board management system should have the following features:
Secure data storage – Many companies provide cloud-based or physical services with secure encryption. The former comes with higher standards and also certified physical security. It should also be able to save all relevant documentation for a conference in its entire form, which should be more than just a collection of emails and PDFs. The software should be able of triggering good practice, such as the introduction of key discussions and decision-making early in the agenda, and including health and safety topics.
